Summary

This resignation letter generator is a free, browser-based tool that turns a few answers into a clean resignation letter. It adds your notice period to today's date to get your last working day, offers a short thank you and a handover line, and checks the draft for leftover placeholders, length and negative wording. It is rule-based, not a language model, and nothing you type leaves your page.

Free tool

Resignation letter generator that keeps it short

Answer a few questions and get a clean resignation letter with your last day filled in. No signup, nothing leaves your browser.

Write my letter

Build your resignation letter

Fill the fields on the left. The letter on the right updates as you type, and the check under it flags what to fix.

Letter check

    How it works

    What goes into the letter

    It builds from your facts

    The letter has four parts: formal notice with your role and company, your last working day, a short thank you, and a handover offer. Every slot is filled with what you typed. Nothing is invented for you.

    It calculates your last day

    Pick a notice period in weeks and the tool adds it to today's date. If your contract names an exact date, pick that date instead and it overrides the calculation. The date appears in the notice and in the handover line.

    It checks the letter for you

    Under the draft, five checks tell you what to fix: the last day, leftover placeholders, the handover offer, the length, and negative wording in your personal note. Each one takes a few seconds to correct.

    Why short wins

    A resignation letter is a record, not a speech

    Your manager and HR will file this letter. They need three facts: who you are, which role you are leaving, and your last working day. Everything else is optional. If you are leaving on good terms, add one specific thank you, because it is the part people remember. If you are not, leave the story out of the letter. You can talk about it in an exit interview if you choose to.

    • State the last day in full: month, day and year
    • Keep the reason to one neutral sentence, or skip it
    • Offer a handover so your manager knows who covers your work
    Quiet meeting room with two coffee cups and an open notebook on a table by a window
    Before you hit send

    From draft to sent in five steps

    1. 1

      Read your contract

      Find the notice period and any rules on how to give it, such as written notice to HR. Your contract wins over any default in this tool.

    2. 2

      Tell your manager first

      Say it in person or on a call. The letter confirms the conversation. It should never be the first time they hear it.

    3. 3

      Fill the fields and read the check

      Clear every warning that applies to you. Replace any [placeholder] with the real name or title.

    4. 4

      Edit two sentences by hand

      Change the thank you so it sounds like you. A real detail, such as a project or a person, beats a generic line.

    5. 5

      Send it the same day

      Email it to your manager and copy HR if your company asks for that. Keep a copy with the date it was sent.

    Common questions

    Is this resignation letter generator free?
    Yes. No signup, no email, no paywall. Fill the fields, copy the letter, and send it. The page works the same on a phone.
    Does it use AI or send my details anywhere?
    No. It is a rule-based builder that runs in your browser. Your name, your manager's name and your company stay on the page. The only thing the site records is an anonymous count that the tool was used.
    How long should my notice period be?
    Use the one in your employment contract. In the US, two weeks is the common courtesy for at-will roles. In many other countries the notice is set by law or by contract and can run from one month to several. If you are unsure, read your contract or ask HR before you pick a date.
    Do I have to give a reason for leaving?
    No. A letter that only states your role and your last day is complete. If you want a reason, keep it to one neutral sentence. The reason menu offers four that are easy to defend, and the default is none.
    Should I send the letter before or after telling my manager?
    Tell your manager first, in person or on a call, then send the letter the same day. The letter is the written record. It should not be how they find out.
    What does the letter check at the bottom do?
    It flags five things you can fix in seconds: a missing last day, leftover [placeholders], no handover offer, a draft over 200 words, and negative wording in your personal note. It is a checklist, not a score.
    Can I edit the letter after I copy it?
    You should. Paste it into your email or a document and change anything that does not sound like you. The draft is a clean starting point, not a final version.

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